Guide To Official Document Writing: "Learn To Write And Change Defense"

Article refers to the written materials that administrative organs form and use in accordance with specific style and certain procedures in public affairs activities; it is an important means to convey government decree policy, manage internal affairs, coordinate external relations and improve efficiency.

Learning is the premise.

Studying and drafting official documents is the imitation and study of the existing normative documents, so as to play a basic role in mastering official document forms and contents.

It can be learned from three main aspects: first, it is classified into categories, that is, to categorize and summarize related documents, such as notification, request, letter, speech, research report, etc. based on this, we compare and study the similarities and differences in contents, styles, objects and so on, so as to enable them to master various forms of official documents. Two, longitudinal comparative study. We will arrange the same document (such as annual work plan and report) according to the chronological order, and learn from the historical context, so as to grasp the regularity of contents and promote the work.

The three is to focus on the study of the main body, namely, the work materials around a certain unit, a department's main leader, and the work materials in charge of leadership (including speech draft, work report, research report, etc.).

Writing is the foundation.

Good writing skills need to be promoted through frequent writing, writing and writing.

Writing official documents is the process of constructing the article framework and writing related contents on the basis of clearly using different forms and purposes of different official documents.

The basic skills of training and writing can be strengthened from three aspects: one is to write around "what is", which is often used in explanatory materials and research reports. The purpose is to explain and clarify the background, meaning and purpose of a matter or work arrangement.

The main dimensions that need to be grasped are: historical reasons, international background, characteristics of the times, sources of theory and practice basis.

The two is to write around "what to do", often used in some work reports, notices and leaders' speeches, with the purpose of telling and clarifying the specific contents of a work arrangement.

The main dimensions that need to be grasped in writing "what to do" include: central spirit, higher level requirements, expectations of the masses, current working conditions, and innovative features.

The three is to write around "how to do", which is often used in some leaders' speeches and conveying outlines. The purpose is to refine and decompose the implementation steps of a work arrangement.

The main dimensions that need to be grasped are: Organization mobilization, task decomposition, time arrangement, logistical support and so on, that is to say, "timetable", "road map" and "task book".

Change is the key.

A good one.

The formation needs to be constantly revised.

学会修改自己的文章，不仅是写好一篇公文的有效路径，也是快速提升写作能力的关键，具体可分为三个步骤：一是围绕章节逻辑进行修改，即文章初稿形成后的第一遍修改，重点看各章、节的标题是否紧扣文章的总题目，各章节标题之间是否逻辑自洽、脉络连贯、前后通顺，在此基础上确定各级标题;二是围绕内容切题进行修改，即第二遍修改，主要围绕各章、节的具体内容进行审改，重点看文字内容是否是围绕本级标题展开的，同一级标题下的内容概况是否全面、系统，以及各章节内容之间的结构、体例是否相互平衡等;三是围绕遣词造句进行修改，即第三遍修改，主要围绕段落、句式、用词等细节进行修改，尽力做到言简意赅、表达精准。

Prevention is protection.

The document also needs a "quality inspection" link before finalization, that is, we need to conduct a preventive check on the articles from beginning to end, so as to prevent logical mistakes or "run away" questions.

Therefore, learning "defense" is very important for improving writing ability. It mainly includes three aspects: one is to prevent logical contradictions, and the other is to check whether articles appear.

And argument reversal, cause and result inversion, phenomenon and nature inversion, etc. Two, prevent content "false sky", mainly check whether the problem is summarized in the article, whether the process analysis is comprehensive, and whether the countermeasures are accurate; three, prevent the expression from generalizes, mainly check the relationship between the whole and part of the article, the reasoning relationship between the theme and the details, and the relationship between the main point and the non key structure.